You are the council's memory. Keep it where it can't be lost.
DuesSync gives you a digital minute book, a searchable log of every motion, and a monthly bulletin assembled from data you already keep — so the record is easy to make and impossible to lose.
Sound familiar?
The record shouldn't ride on one laptop.
The minutes live in a Word doc on your laptop — or a paper book no one else can open — one spilled coffee from a lost year of the council's memory.
Someone asks what the council voted on last October, and answering means an afternoon leafing through a binder.
The monthly bulletin means re-gathering events, birthdays, and highlights by hand, every single time.
Your successor inherits a shoebox, not an index — and the council's history restarts with them.
You keep the council's memory. You should have tools that keep it safe and findable.
What changes for you
Three tools that make the role effortless.
Meeting Minutes
The minute book, online — and effortless.
Start minutes on any business or officer meeting and the work is half done: attendance fills in from meeting check-ins, the officer slate pre-fills, and you capture each report and motion in the standard order of business. Approve to lock the record — reopen only to amend, the way the minute book is meant to work — and print the official page any time.
Minutes editor — meeting header, Officers Present checklist, order-of-business sections, and a numbered Motions list with an Approve & lock button.
Preview coming soon
Motion Log
Every decision, searchable in seconds.
Every motion the council has ever voted on, gathered in one place — the text, who moved it, who seconded, and how it carried. Search by keyword, filter by outcome, and jump straight to the meeting it came from. "What did we vote on for that charity last spring?" stops being an afternoon in the binder.
Motion Log — a filterable table: date, meeting, motion text, moved/seconded, a Carried/Failed badge, and the vote tally.
Preview coming soon
Council Bulletin
A monthly newsletter that writes itself.
Pick a month and DuesSync assembles the bulletin from data you already keep — upcoming events, birthdays and anniversaries, new members, program activity, and the last meeting's highlights. Add a short note, then print it for the hall or email it to every member through the council's broadcast tools.
Bulletin composer — a month picker and note field on the left, a live newsletter preview on the right with Download PDF and Email to members.
Preview coming soon
Also included
Attendance without double-entry
Members present is read straight from meeting attendance — take it once (or let members check in themselves) and the minutes reflect it automatically.
A record that survives a merge
Motions keep a name snapshot of the mover and seconder as well as a member link, so the record stays accurate even years later.
Member-visible or officer-only
Approved minutes can be readable by members in the app for transparency, or kept to the officer table for a sensitive session — your call, per meeting.
Built on the calendar you already use
Minutes attach to your council calendar's business and officer meetings, so there's no separate list to maintain.
Why it matters
The payoff lands two years from now.
When a dispute surfaces about a decision the council made — and the Grand Knight turns to you and asks what the minutes say — you have the answer in seconds, not an afternoon. That's the whole job, and it's the reason the account stays open all twelve months instead of going quiet after dues season.
Trust & control
An official record, handled the right way.
Approved minutes are locked.
Once approved, the record freezes with the approver and attendance stamped. Corrections go through a deliberate Reopen — the way a council amends the minute book.
The bulletin respects members' preferences.
Emailing the bulletin runs through the council's broadcast pipeline, so unsubscribes and email preferences are honored automatically.
Roles are real fraternal roles.
The Recorder, Financial Secretary, and Grand Knight can author; every officer can read approved minutes. Oversight without a free-for-all.
Simple by design
How it works
Your FS creates the council on DuesSync and invites you.
You get an email with your login — Recorder access included.
Start minutes at each meeting.
Attendance and officers pre-fill; you capture reports and motions and approve to lock the record.
Send the bulletin once a month.
Pick the month, add a note, and print it or email it to the whole council.
Transparent pricing
One subscription covers the whole council.
| Tier | Members | Price |
|---|---|---|
| Small Parish | Under 100 members | $180/year |
| Standard | 101–300 members | $300/year |
| Star Leader | 301+ members | $480/year |
One flat price per year, billed once at the start — no monthly bills. One subscription covers the whole council — FS, GK, Treasurer, Trustees. No per-seat charges. All features included at every tier.
Founding Council Program
20 spots. Full platform, free through June 30, 2027. Learn more →
Your whole council benefits
Share the right page with the right person
Financial Secretary
Automated dues collection, digital vouchers, bank reconciliation, and compliance tracking. The FS sets everything up.
See the FSpage →
Grand Knight
Real-time visibility into council health. One-click voucher approval from email. Columbian Award tracker.
See the Grand Knightpage →
Treasurer
Digital payment queue. Bank reconciliation in minutes. Audit-ready records.
See the Treasurerpage →
Trustees
View-only access to every transaction and audit trail. Oversight without risk.
See the Trusteespage →