Know what to pay. Know what cleared. Know it's right.
DuesSync gives you a clear payment queue, automatic bank reconciliation, and a digital audit trail — so you spend less time matching paper and more time being confident in the numbers.
Sound familiar?
You've been here before.
A stack of paper Form 157s waiting for your signature — but no context on what's been approved or what's left in the budget.
Matching bank statement line items to the FS's records — one by one, by hand, hoping nothing slips through.
Preparing for the semi-annual audit by pulling canceled checks and reconstructing who authorized what.
Not knowing what payments are coming until the GK signs a piece of paper.
You're responsible for the council's money. You should have the tools to manage it.
What changes for you
Three shifts that change the role.
Digital Payment Queue
Paid, logged, done.
When the FS creates a voucher and the GK approves it, the expense lands in your queue — with the amount, the payee, the budget category, the attached receipts, and the remaining budget for that line item. You write the check, record the check number, and you're done. No paper Form 157. No chasing signatures.
Payment queue — 3–4 vouchers with status "Ready to Pay," payee name, amount, Mark Paid button.
Preview coming soon
Bank Reconciliation in Minutes
Kitchen-table hours → 15 minutes on your phone.
Upload your monthly bank statement (CSV or OFX). DuesSync matches transactions to vouchers and dues payments automatically. Unmatched transactions surface for your review. What used to take hours at a kitchen table takes 15 minutes on your phone.
Reconciliation view — bank transactions on left, matched DuesSync records on right, green checkmarks for matched, yellow flags for unmatched.
Preview coming soon
Audit-Ready Records
Every dollar has a trail.
Every dollar has a trail: voucher authorization → GK approval → check number → bank clearance. When the Trustees do the semi-annual audit (Form 1295), the data is already organized. No boxes of paper. No "I think this check was for…"
Single voucher audit trail — vertical timeline: FS created voucher #1042 → GK approved (Mar 3) → Treasurer paid, Check #3389 (Mar 5) → Bank cleared (Mar 8)
Preview coming soon
Also included
Receipt-First Vouchers
Your FS snaps a photo of a receipt and the system reads vendor, amount, and description automatically — pre-filling the voucher form. By the time you see it, the data is already clean.
Smart Transfer Detection
Moving money between accounts? The system detects matching debit/credit pairs and suggests skipping them — so inter-account transfers never inflate your totals.
CD & Balance Tracking
Track Certificates of Deposit with principal, APY, term, and maturity date. Record account balances over time so you always know where the council stands.
Financial Health at a Glance
Collection rate, expense ratio, cash reserves in months of runway, year-over-year comparisons — all calculated automatically.
Auto-reconciliation
Dues income reconciles itself.
When members pay dues online through DuesSync, the money lands in the council's bank account via direct deposit. You see it on your bank statement. DuesSync sees it in the system. When you upload your statement, the two match automatically. No manual tracking of who paid by check at the meeting.
Trust & security
Your council's money. Your rules.
Your bank data stays local.
DuesSync doesn't connect to your bank account. You upload statements manually. No credentials stored.
Every action is logged.
Who created the voucher, who approved it, who marked it paid, when it cleared — all timestamped and immutable.
View-only for Trustees.
Trustees can see everything but can't change anything. Oversight without risk.
Simple by design
How it works
Your FS creates the council on DuesSync and invites you.
You get an email with your login.
Approved expenses land in your queue.
The FS submits, the GK approves — you see what's ready to pay.
You upload your bank statement monthly.
DuesSync reconciles against vouchers and dues payments. Review the matches, approve, done.
Transparent pricing
One subscription covers the whole council.
| Tier | Members | Price |
|---|---|---|
| Small Parish | Under 100 members | $180/year |
| Standard | 101–300 members | $300/year |
| Star Leader | 301+ members | $480/year |
One flat price per year, billed once at the start — no monthly bills. One subscription covers the whole council — FS, GK, Treasurer, Trustees. No per-seat charges. All features included at every tier.
Founding Council Program
20 spots. Full platform, free through June 30, 2027. Learn more →
Your whole council benefits
Share the right page with the right person
Financial Secretary
Automated dues collection, digital vouchers, bank reconciliation, and compliance tracking. The FS sets everything up.
See the FSpage →
Grand Knight
Real-time visibility into council health. One-click voucher approval from email. Columbian Award tracker.
See the Grand Knightpage →
Trustees
View-only access to every transaction and audit trail. Oversight without risk.
See the Trusteespage →
Recorder
The minute book online. Attendance auto-fills, motions become a searchable record, and a monthly bulletin writes itself.
See the Recorderpage →