- Form
- #100
- Due
- As needed (no annual deadline)
- Signed
- Financial Secretary
- Prepared by
- Financial Secretary / Membership Director (with the member)
The form every member change runs through
Fellow FS here. Form #100, the Membership Document, is how the council tells Supreme that a member's status changed. New member, transfer, reactivation, readmission, a name or address correction — they all flow through a #100. It's the single most-handled membership form in the FS's life, and unlike #185, #365, or #1295 it has no annual deadline — you file it whenever the change happens.
Any time a man's membership status changes: he joins, transfers in or out, reactivates after a lapse, is readmitted, or his core data changes (name, address, type). The #100 keeps Supreme's official roster and your council's records in sync. File it promptly — a delayed #100 means Supreme's count and yours disagree.
The situations a #100 covers
A man completes the exemplification and joins your council. The #100 enrolls him on Supreme's roster.
A member moves to (or from) another council. The #100 moves his record so he isn't counted twice or dropped entirely.
A previously suspended or withdrawn member returns. The #100 restores his active standing.
Name, address, or member-type correction. Keeps the official record accurate.
How to file it
Full legal name, address, date of birth, and the action (new / transfer / reactivate / data change). For a new member, the sponsor and exemplification details too.
Associate vs. insurance, and any special class. This drives how he's billed going forward — see membership degrees & types. Getting it right here saves a billing correction later.
File the #100 through Supreme's member management system (or by the current submission method). Promptness matters — the roster reconciles off this.
A brand-new member starts current, never delinquent — he hasn't missed a cycle. Don't drop him into the dues escalation on day one.
Signature and submission requirements track the current printed form and Supreme's member-management system — confirm against the latest #100 rather than a remembered version verify.
Record retention — don't keep these forever
The #100 carries personal data, so retention is deliberate:
- New-member documents — keep on file for 7 years (per KoC record-retention guidance, Fraternal Excellence Guide 2025).
- Data-change documents — once you've confirmed Supreme processed the change, the source document can be destroyed (it's served its purpose).
Full rules in record retention for councils.
Common mistakes
A change you don't file is a change Supreme doesn't know about. Your count and theirs drift apart, and assessments and reports get messy. File promptly.
Type drives billing. A miscoded #100 means a member gets billed wrong — or an exempt member gets a notice he should never see.
New members are current. Putting them in the notice pipeline on enrollment skips the proper intake semantics.
The #100 holds sensitive data. Destroy data-change copies once Supreme confirms, and don't keep new-member documents past the retention period.
How DuesSync handles this
DuesSync keeps the council roster in sync with Supreme, so a #100-driven change (new member, transfer, reactivation, data update) flows into the same records that drive billing and compliance. New members land as current with the right billing class, member type is recorded once and respected everywhere, and the retention pipeline picks up from there.
There's no public #100 builder yet — but the #185, #365, and #1728 builders show the pattern. See the platform overview.
Built by a Financial Secretary
Stop running this by hand.
DuesSync keeps the Form 100 paper trail ready and runs your dues collection — notices, online payments, and reconciliation — without the kitchen-table grind.
Free for Founding Councils through June 2027 — no council vote, no credit card.
Start free