Every KoC Council Form — The Complete List, Explained

Why this page exists

Every Knights of Columbus council runs on a set of standard Supreme forms. New FSs and GKs often meet these one at a time, in whatever order the calendar throws them — and spend their first year just figuring out which form is which.

This page lists every form a council-level officer is likely to touch, what each does, who prepares it, who signs it, and when it's due. Use it as a map, not a substitute for individual form guides.

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The compliance forms (Good Standing)

These five are the ones that determine your council's Good Standing status. Miss any one and you're out of Good Standing until it's filed.

Form #185 — Report of Officers Chosen for the Term

• What it does: Reports your newly elected officers to Supreme for the new fraternal year.
• Prepared by: Financial Secretary (data from the election results)
• Signed by: Grand Knight (incoming)
• Due: June 30
• Covers: The incoming fraternal year's elected officer slate (GK, DGK, Chancellor, Recorder, Advocate, Treasurer, Warden, Inside Guard, Outside Guard, and three Trustees).
• Does not cover: The Chaplain (not an elected officer) or the Financial Secretary (appointed). Those go on Form #365.
• Learn more: Form #185 guide [coming soon]

Form #365 — Service Program Personnel Report

• What it does: Reports your program team (pillar directors, Membership Director, Retention Chairman, Chaplain, etc.) and starts your Columbian Award clock.
• Prepared by: Financial Secretary (data from the Deputy Grand Knight / Program Director)
• Signed by: Grand Knight
• Due: July 1
• Covers: Up to 18 program-role slots. Not all must be filled.
• Why it matters: Without #365 on file, no Columbian Award credits count.
• Learn more: Form #365 field guide
• Free tool: Form #365 Builder

Form #1728 — Annual Survey of Fraternal Activity

• What it does: Reports your council's program activity and member charitable hours to Supreme. Feeds into the Order's IRS 501(c)(8) reporting.
• Prepared by: Financial Secretary (in consultation with Program Director)
• Signed by: Grand Knight + Financial Secretary
• Due: January 31 — covers the prior calendar year (January 1 – December 31), not the fraternal year
• Why it matters: Required for Good Standing. The only major form that runs on the calendar year instead of the fraternal year.
• Learn more: Form #1728 guide [coming soon]

Form #1295 — Annual Council Audit

• What it does: Reports the Trustees' audit of the council's financial records for the fraternal year just ended.
• Prepared by: Trustees (with Financial Secretary providing records)
• Signed by: All three Trustees + Grand Knight
• Due: August 15, covering the prior fraternal year (July 1 – June 30).
• Why it matters: Required for Good Standing. Late filing pauses Star Council eligibility.
• Learn more: Form #1295 guide

Per Capita Assessments

• What they do: Supreme bills councils three per-member assessments together, twice a year: Per Capita Tax ($1.75/levy), Catholic Advertising ($0.50/levy), and Culture of Life ($1.00/levy). Combined: $3.25/member/levy, $6.50/member/year.
• Prepared by: Financial Secretary
• Paid by: Financial Secretary (from the council's account)
• Due: Levy 1 on January 1 (pay by April 10); Levy 2 on July 1 (pay by October 10). State Per Capita is separate — rate and date both vary by state.
• Roster basis: Total membership including inactive and honorary members. Excludes honorary life and disabled members.
• Why it matters: Non-payment is the fastest way to lose Good Standing.
• Learn more: See Good Standing checklist.

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The award forms

Form SP-7 — Columbian Award Application

• What it does: Submits your council's year of program activity for the Columbian Award (the programs leg of Star Council).
• Prepared by: Program Director (usually the DGK)
• Signed by: Program Director + Grand Knight
• Due: June 30
• Covers: All credit-eligible programs across the four Faith in Action pillars.
• Target: 16 total credits, minimum 4 per pillar.
• Why it matters: Required for Columbian Award and therefore Star Council.
• Learn more: Form SP-7 guide [coming soon]

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The administrative forms

Form #1726 — New Member Proposal Form / Member Transfer

• What it does: Submits a new member candidate for processing (or transfers an existing member between councils).
• Prepared by: Membership Director (new proposals) or Financial Secretary (transfers)
• Signed by: Grand Knight + candidate
• Due: Submitted to Supreme upon completion (not a calendar-driven form)
• Why it matters: Member isn't officially a Knight until #1726 is processed by Supreme.
• Learn more: Form #1726 guide [coming soon]

Voucher / Form 157 — Council Expenditure Authorization

• What it does: Authorizes a council expenditure. Paper or digital.
• Prepared by: Financial Secretary (draws up the voucher based on an approved expense)
• Signed by: Grand Knight (approves) → Treasurer (pays)
• Due: As needed throughout the year
• Why it matters: No council funds are supposed to leave the account without a voucher. This is the audit trail.
• Learn more: Vouchers guide [coming soon]

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The insurance track — Fraternal Benefit Events

Founders' Award eligibility

• What it does: Councils earn the Founders' Award by hosting or promoting Fraternal Benefit Events (FBEs) during the fraternal year. Supreme determines eligibility automatically — there is no separate "Founders' Award application form" to submit.
• Requirement (per Fraternal Excellence Guide 2025): at least two FBEs during the fraternal year (College and Military councils: one). Combined attendance must reach 10 (councils ≤ 99 members) or 14 (100+ members). If the GK and DGK each have a one-on-one fraternal-benefits review with the Field Agent, those two meetings count as one of the required FBEs (not available to College/Military councils).
• Who runs them: the Order's General Agent and Field Agent are the primary presenters. They register the events upstream with Supreme, which is what makes the council's participation count.
• Council's job: coordinate with your Field Agent early in the fraternal year so the two events are scheduled and promoted. Track attendance.
• Due: Events must occur within the fraternal year (July 1 – June 30).
• Why it matters: Required for Founders' Award and therefore Star Council.

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Forms by who owns them

Financial Secretary prepares (almost everything on this list)

• Form #185 (data)
• Form #365
• Form #1728
• Per Capita payments
• Vouchers
• New member / transfer forms

Grand Knight signs (almost everything on this list)

• Form #185
• Form #365
• Form #1728
• Form #1295
• Form SP-7
• Vouchers

Trustees prepare

• Form #1295 (annual audit)

Program Director / DGK prepares

• Form #365 data (to hand to FS)
• Form SP-7

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Forms by due date

Date	Form / Payment	Covers
January 31	Form #1728	Prior calendar year
April 10	Supreme assessments — 1st levy	Jan 1 roster
June 30	Form #185	New officer slate
June 30	Form SP-7	Prior fraternal year programs
June 30	Form #365	New fraternal year program team
July 15 (varies)	State Per Capita (state-variable)	Varies
August 15	Form #1295 (annual audit)	Prior fraternal year
October 10	Supreme assessments — 2nd levy	Jul 1 roster
As needed	Vouchers, #1726	—

See Fraternal Year Calendar for the full year rhythm.

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Source notes. Draws on Supreme Council forms documentation, the Fraternal Excellence Guide 2025 (authoritative source for Star Council / Founders' / FBE requirements and Per Capita rates), the Grand Knight Handbook (#915), and Charter, Constitution and Laws (Order L&R, 2025 edition). Send feedback if anything's off.

Last reviewed: April 18, 2026. Fraternal year 2025–26.